Supplier and communication record
- Save the supplier profile, website, contact person, and email or chat account.
- Confirm which legal entity is issuing the invoice.
- Keep key promises in writing, not only in voice messages.
First order
First Order From China Checklist
A first order is where small misunderstandings become expensive. Use this checklist before you send payment or approve production.
Product and packaging details
- Confirm product specs, dimensions, material, color, quantity, packaging, labeling, and logo requirements.
- Ask whether photos are real samples, stock images, or previous customer work.
- Request one clear written order summary before payment.
Payment and delivery terms
- Confirm deposit amount, balance payment timing, shipping terms, and lead time.
- Check whether the bank account or payment link matches the supplier identity.
- Clarify what happens if the sample or first batch does not match the agreed details.