Compare the sample with the written order
- Check product appearance, material, dimensions, function, color, label, and packaging.
- Record any difference, even if it looks minor.
- Ask the supplier whether the bulk order will match the sample exactly.
Sample approval
Sample Approval Checklist Before Bulk Production
Sample approval should be specific. A sample that looks broadly correct may still hide packaging, label, material, or production-standard gaps.
Separate photos from physical evidence
- Photos and videos are useful, but they do not replace checking a real sample when the details matter.
- Ask when and where the sample was made.
- Keep dated photos and written notes for future comparison.
Clarify approval standards
- Write down what is accepted and what must be corrected.
- Do not approve bulk production based only on vague assurances.
- Use formal inspection if batch-level verification matters.